Arc Infrastructure manages and develops transport infrastructure assets that support growth and create jobs in WA. Rail is at the heart of our business, and the 5,500km rail network is the backbone of freight transport in Western Australia from the diverse Midwest across to the fascinating Goldfields and Yilgarn regions through to the stunning South West and Great Southern. We’re committed to working with industry, our customers, partners and communities to find new opportunities that will support and strengthen our rail network for the benefit of WA.
The Opportunity
Arc Infrastructure is introducing a newly created Executive Assistant role designed for a highly capable, confident, proactive, and discreet professional who thrives in a fast‑paced environment. This is a pivotal position reporting to our CEO and supporting six Executives, ensuring seamless coordination across the executive leadership team and enabling high‑quality decision making, communication, and organisational alignment.
The Role
The Executive Assistant provides high‑level administrative, operational, and strategic support to the CEO and Executive Team. As a trusted partner, you will manage priorities, safeguard executive time, and uphold the highest standards of professionalism and confidentiality. Occasional travel with the CEO & Executive may be required.
Key Responsibilities
Support to CEO and Executives:
- Manage calendars, appointments, travel, logistics and daily workflow.
- Coordination of external advocacy arrangements including manage engagement with external partners, clients, and government bodies.
- Prioritise and triage incoming requests, correspondence, and information.
- Prepare briefing notes, presentations, reports, and meeting materials.
- Coordinate the preparation, quality assurance, formatting and submission of executive reports and papers that will be required to be provided to various committee, Board and external reporting.
- Consolidate reports, data, and updates for executive meetings.
- Financial administration, including onboarding new suppliers, purchase orders and expense management.
- Collate, summarise and analyse information and data as required to support business reporting and operational needs.
- Assist with scheduling, meeting preparation, and cross‑departmental communication.
What you will bring to the role
- Exceptional organisational and time‑management skills.
- Strong written and verbal communication abilities.
- High level of discretion, judgement, and emotional intelligence.
- Ability to manage competing priorities in a fast‑paced environment.
- Proactive problem solver with strong attention to detail.
- Advanced proficiency in Microsoft 365 and modern workplace tools.
- Confident working independently and collaboratively with senior leaders.
Qualifications & Experience
- Minimum 5+ years’ experience in an Executive Assistant role
- Experience supporting multiple executives simultaneously.
- Background in corporate, government, or complex organisational environments (preferred).
- Relevant qualifications in business administration or similar (desirable).
Working at Arc Infrastructure
Working with us means working in a team environment where each person and team is valued for the diverse skills, ideas and experiences they bring. We promote a work environment that is characterised by personal accountability, mutual trust and respect and a genuine interest in employees. We understand our employees are the key to our success and as a team, our focus is to ensure they feel safe, valued and fulfilled in the work that they do. We provide a range of employee benefits including:
- flexible working arrangements
- professional development opportunities
- competitive remuneration based on skills and experience
- purchased additional annual leave
- health and wellbeing initiatives including
- $299 annual subsidy
- flu shots
- skin cancer checks
- paid parental leave
- staff discounts and rewards program
- novated leasing
- and many more!
To learn more about Arc Infrastructure visit www.arcinfra.com/Careers
How to apply
If this role aligns with your skills and aspirations, please click Apply Now to submit your application.
General queries can be directed to recruitment@arcinfra.com, however, we are unable to accept emailed applications.
Arc Infrastructure is committed to achieving a diverse and engaged workforce. We welcome applicants from all backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTQIA+ community and people with disabilities.
Applications close on 23rd March 2026
Recruitment agencies, our internal recruitment team manages all vacancies; we will reach out if assistance is required.
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